How to Have Effective Communitcation

How to Have Effective Communitcation Lets throw some light upon what Communication is all about: According to Allen, Communication is the sum of all the things, one person does when he wants to create understanding in the mind of others. It is the bridge of meaning. It involves a systematic and continuous process of telling, listening and understanding. IMPORTANCE OF EFFECTIVE COMMUNICATION: Effective communication is important because one needs to express his ideas clearly and needs to be understood very clearly while communicating. The receiver should understand the message in the same perception as intended by the sender of the message. This is what we call an effective communication. Interestingly though, there are other facets to effective communication when it comes to written communication, popularly known as Seven Cs of Effective Communication. THE IMPORTANCE OF WRITTEN COMMUNICATION IN AN ORGANISATION: Communication is the key to motivation, it helps in informing and illuminating the employees about the task to be carried out, the manner they should be performing their task, and how to improve their performance if it is not up to the mark. An Effective Communication is the best source of information to the members of organization for decision-making process as it helps identifying and evaluate alternative course of actions. Communication also plays a fundamental role in altering an individuals attitude, i.e., a well informed individual will have better attitude than a less-informed individual. Organizational magazines, journals, meetings and various other forms of oral and written communication help in moulding employees attitudes. Communication also helps in socializing. In todays life the only presence of another individual fosters communication. Human is a social animal and survival without communication is neither possible nor fruitful. Communication also assists in controlling process in a big way. It helps controlling organizational members behavior in various ways. It is the art of getting work done. There are various levels of hierarchy, certain principles and guidelines that employees must follow in an organization. They must comply with organizational policies, perform their roles efficiently and communicate any work problem and grievance to their superiors. Thus, communication helps in controlling function of management. TYPES OF WRITTEN COMMUNICATION: Letters Memos Circulars Bulletin Reports Instruction cards Manuals In Order to perfect the art of written communication, we have a helping hand known as the Seven Cs Of Communication The principles advocated by Francis J. Bergin. These principles provide guidelines for choice of content, style of presentation, how much is too much etc. Lets take tour of the same. THE SEVEN Cs OF EFFECTIVE COMMUNICATON For transmitting effective communication written or oral messages, certain principles must be followed. These principles advocated by Francis J. Bergin. Bergin provides guidelines for choice of content and style of presentation adapted to the purpose the receiver of the message. They are also called as Seven Cs of communication. They are: Completeness Conciseness Clarity Correctness Concreteness Consideration Courtesy COMPLETENESS Every communication must be complete and adequate. Incomplete messages keep the receiver guessing, creates misunderstanding and delay actions. Every person should, therefore, be provided with all the required facts and figures. For example, when the factory supervisor instructs workers to produce, he must specify the exact size, shape, quality and cost of the product. Any assumptions behind the message should also be clarified. While answering a letter, all the questions raised in the letter must be replied. A complete message offers the following benefits: Complete messages are more likely to bring the desired results without the expense of additional messages. They can do a better job of building goodwill. Messages that contain information the receiver needs show concern for others. Complete messages can help advert costly lawsuit that may result if information is missing. Communication that seems inconsequential can be surprisingly important if the information they contain is complete and effective. It is advised that while answering a letter one should make sure that all the questions are answered. The message is not complete, if it fails to answer questions like : What is the meeting about? When is it? and Where? CONCISENESS In business communication, you should be brief and able to say whatever you have to say in fewest possible words without sacrificing the other C qualities. A concise message is complete without being wordy. Conciseness is desired because of the following benefits: A concise message saves time and expense for both sender and receiver. Conciseness contributes to emphasis; by eliminating unnecessary words, you let important ideas stand out. When combined with a YOU-VIEW, concise message are inherently more interesting to recipients as they avoid unnecessary information. There is no hard and fast rule for the length of a letter. A two page letter seems short, while a ten line letter may seem all too long depending upon the event and situation. CLARITY The message should be put in simple terms to ensure clarity. Words must mean the same thing to receiver as they do the sender. Complex issues must be compressed in to themes, slogans or stereotypes that have simplicity and clarity. In order to ensure clarity in oral communications, you should use accurate and familiar words with proper intonation, stresses and pauses. Thoughts should be clear and well organized. The important considerations in attaining clarity are as follows: Choose precise, concrete and familiar simple words. Construct effective sentences and paragraphs. In short, simple and short words are more effective than pompous and heady words. Using the K-I-S-S Method Keep It Short and Simple! If the message does not help recognizes who actually the person is? It may be possible to have many people with same name in an organisation. What great work he/she has done? When? And what he/she is expected to do now? It is not a clear message. CORRECTNESS The term correctness, as applied to business messages means right level of language and accuracy of facts, figures and words. If the information is not correctly conveyed, the sender will lose credibility. Transmission of incorrect information to superior will vitiate decision making process. Transmission of incorrect messages, grammatical errors should also be avoided. All the messages must be transmitted and responded to at the most appropriate time. Outdated information is useless. Since communication is an expensive process, transmitting outdated information involves wastage of time, money and human resources. The principle of correct timing also stipulates that you communicate your message at a time when it is likely to prove most effective. CONCRETENESS Concreteness of messages is an essential requirement of effective communication. It means being specific, definite, and vivid rather than vague and general. In oral communication, we cant draw tables, diagrams, or graphs to make our statement vivid, but we can precise words to convey the correct messages and support it by relevant facts and figures. If the message is specific, there would be increased likelihood that the message is interpreted by the receiver as intended by sender. For sending concrete messages, the following guidelines should be followed: Use concrete expressions. Use specific facts and figures. Put action in your verbs. Choose vivid, image-building words. Facts lend credibility to our communication since it is not possible to refute them. Concrete expressions create visual images that are easy to register. So instead of vague, generalized statements, definite facts should be given. The statements with no passion, no vivid detail, having nothing that creates emotion and nothing that tells people in the audience why they should care does not work well. CONSIDERATION Consideration means preparing the message with the receiver in mind. In order to communicate effectively, the sender should think and look from the receivers angle. He should adopt a humane approach and understand the emotions and sentiments of the receiver. The socio-psychological background of the receiver must be understood. The golden rule First understand than be understood should be followed. It should be noted that consideration underlies the other 6 Cs of the communication. Four special ways to indicate considerations are as follows: Focus on You instead of I and We. Show audience benefit or interest in the receiver. Emphasis positive, pleasant facts. Show empathy. Ask how you would feel if you were to receive this message. Consideration also requires emphasizing positive and pleasant facts. To say no, sorry,regret,disagree should not be used in direct and straight forward manner. COURTESY Courtesy stems from a sincere you-attitude. It is not merely politeness with mechanical insertions of please and thank you, although applying socially accepted manners is a form of courtesy. Rather it is politeness that grows out of respect and concern for others. In business discussions, you should say things with force and assertiveness without being rude. The following guidelines should be observed to ensure courtesy: Thank generously for a favour. When someone does a favour to us, acknowledge it promptly and thank the person. Apologize for an omission. If you had committed a mistake, express regret promptly and sincerely. Avoid irritating expressions. Words and expressions having negative connotation should not be used in the message. Use of non-discriminatory expressions that reflect equal treatment of people regardless of gender, race, ethics, origin and physical features. Below mentioned are some useful guidelines to advice staff members in the organization on how to best communicate effectively: 12 guidelines: Take sufficient time to effectively communicate. Care. Learn to be empathic. Be honest and sincere. One of the cruelest things one can do to another person is to not acknowledge that person. Develop a sense of belonging when interacting with others. Be welcoming and inclusive. Regularly, in your daily life, interact with persons whose culture, race, ethnicity and other identifiers and important characteristics are different than your own. Welcome persons with disabilities. Person with a disability is the preferred manner of speech, versus disabled person. Place the person before the disability. Spend quality time with persons whose backgrounds are different than yours. Set an example by being welcoming and inclusive to everyone. Learn to pronounce names correctly. Make a concerted effort to do so and to remember names.

Scheduling Manufacturing Operations

ABSTRACT Without true finite capacity scheduling, any implementation for manufacturing execution, whether it is ERP, SCM, or MES, cannot realize the goal of enterprise efficiency and agility. All aspects of OM for manufacturing execution fall behind the lead of FCS, which is the bridge between planning and execution. Real tangible return on assets rests with FCS. INTRODUCTION Integrating a diverse collection of resources to accomplish a goal is an issue that has faced humankind since the first city arose and food and services needed to be provided to the populace.The modern challenge for operations management (OM) is the speed and volume that data is presented to OM systems. This explosion of data holds the promise of efficiency and agility unrealized in the past, but it forces the attention of analysts and engineers to convert the flood of data into a useable form to move from planning to action. All the systems such as MES, SCM, and ERP are information hungry beasts that must be fe d with the right information at the right time to direct enterprise resources. OM requires a well-coordinated dispatch of its resources to realize efficiency and agility.This paper addresses the need to look at OM from an information-centric perspective as a necessary complement to emerging process-centric views. This discussion moves to the execution systems, also treated from an information-centric perspective, and concludes with a discussion as to why finite capacity scheduling (FCS) is the key to OM for manufacturing execution. WHEN DATA BECOMES INFORMATION Despite the advances in information technology, notably object-oriented software, systems continue to be defined by functional decomposition.Functional decomposition creates complex definitions with fragile coupling and cohesion that are on one side of a great chasm from the reality of the methods that are used to build modern information systems. Information itself is an under designed component of modern systems. Informatio n is a series of objects made from atoms of data. Data becomes information only through context and inferences derived from context. A good example is the use of spreadsheets to attempt to understand data rather than the use of application software designed to with the operational context in mind. Figure 1: Hierarchy of Data Fusion InferencesFigure 1 shows the hierarchy of inferences through a process called data fusion. Data fusion simulates the cognitive processes used by humans to continuously integrate data from their senses to make inferences about the external world. Information systems collect data though sensors and other assets, and in the hierarchy of data processing, multiple data sources are combined to approximate or estimate the condition of some aspect of the enterprise operation. This is the first translation of data to a level of inference. Parametric data is processed to begin specific identification of a situation.As more parametric data are collected, different a spects of the situation come together to allow a contextual analysis of an increasingly complex set of conditions. Once integrated, the situation can be compared to the goals or desired state of the system. Parallel to the types of data processing are the types of inference. With raw data an inference can be made of the general condition. While this level of inference rarely points to a specific correction action, it does begin to isolate what subsystems require attention. The next level of inference will reveal a specific characteristic behavior of the system.With more integrated data, the identity of an operational system or process is revealed. The next inference is the behavior of a process, which then leads to an assessment of a situation. At the highest levels of inference, the performance is assessed to determine the deviation from the performance goals, acceptable risks, or desired state. Data fusion is not a new concept, having its origins in simple scouting, but has come i nto its own since WWII. The use of data fusion systems as an information springboard for systems design places execution aspects of OM firmly into a modern framework of information systems engineering.WHAT WAS OLD IS NEW AGAIN As mentioned in the introduction, operations management has been, and remains, one of the greatest organizational challenges throughout history. OM arises from the need to coordinate diverse resources to meet the needs of a complex system. The concept of the plan-execute-control model, a â€Å"discovery† made by analysts in the late 1990’s, appears in the historical records of systems management, one of the earliest mentions circa 4th century BC in China. One of the more versatile models in modern systems management appeared in 1977 as a result of a joint effort between Dr J.S. Lawson of the Naval Electronic Systems Command and Dr. Paul Moore of the Naval Postgraduate School. Figure 2 shows the Lawson-Moore model, adapted by the author for genera l resource management. SENSE is the collection of raw data or other collateral information about the observed environment. PROCESS takes the data through the inference hierarchy, integrating data within the context of the tasks required of the managed resources. The situation as best can be determined with the resources is then compared to the DESIRED STATE.The DESIRED STATE is the result of planning, which drives the allocation of resources to tasks. The plan exists in generalities, except for enterprises where goals are achieved with simple tasks assigned to few or uncomplicated resources. DECIDE is the point where the comparison of the situation to the goals will dictate what corrective actions are needed to bring the performance of the enterprise in line with the plan. ACT is the direct management of resources to alter enterprise performance to close the gap between the current state and the DESIRED STATE.The Lawson-Moore model is a closed-loop execution model, continuously inte grating data, making inferences about the environment, and managing resources to meet goals of the plan. The Lawson-Moore model does not address planning, but it does unite planning and execution. To develop an execution system, it is important to understand the distinction between planning and execution. Figure 2: Lawson-Moore Model (aka Lawson Model) PLANNING AND EXECUTION Planning and execution are related, but not one and the same.Planning does not occur during execution; the plan should be formulated to allow for variations and alternate execution strategies. Business (or manufacturing or service) processes are set in place, serving as doctrine that unites actions within the enterprise. Processes should be compiled for all resource management, and serve as a set of procedures designed to achieve the best results from a united enterprise, while allowing for inspired actions and initiatives. The enterprise doctrine exists so that laborious planning for each individual operation n eed not repeated with every new plan.The more complex or unstable composition of enterprise resource, the greater the need for standardized procedures. This becomes the foundation of repeatable performance, reducing human variations to the least contributor of performance variations. Planning cannot deviate greatly from doctrine, and execution will fail without doctrine. It is possible that execution will look so different from the plan that the uninitiated will see no similarity, but if the goals of the plan are achieved, then the execution is successful.The next section will unite the inference model with the Lawson-Moore model to develop an information-centric execution model. DATA FUSION AS OPERATIONS MANAGEMENT SYSTEM Figure 3 shows the execution system that arises from merging inference and the Lawson-Moore model. For main components exist in this system: information collection, execution environment, human-machine interface (HMI), and evaluation. Information collection includ es sensors and all other information gathering, and is a critical component to the resources managed by the OM system.The HMI is the primary means by which operators interact with the OM system. Evaluation is the component that applies performance measurements and other measures of effectiveness to determine the degree to which the execution system is meeting the goals of the plan. The execution system performs the data fusion, situation definition, and resource management. Figure 3: Data Fusion as Execution Environment Data flows from sensors contained in resources through data filtering to begin building inferences. Filtered data enters three levels of information processing.Level 1 processing aligns data in time, insures consistent units of measure, and accounts for any other physical aspects of the data. Data from different sources are aligned or correlated in order to develop meaningful inferences (e. g the color of the box has little to do with its volume, but its height, leng th, and width has a direct bearing on computing volume). The final function of Level 1 is identifying the situation for further processing in Levels 2 and 3. Level 2 assesses the situation within the context of the fusion process in use and available information from Level 1.Level 2 may require algorithms to augment sparse or missing data. Level 3 evaluates the situation and may direct actions to modify the use of resources to minimize deviations from plan goals. The communications between the three processing levels is continuous, forming an information loop within the execution environment to adapt to changes in the external environment. Short term and long term (historical) databases form the decision support system for the OM system. Corrective action can be automatic or require operator intervention as dictated by operation procedures.THE COMMON DENOMINATOR The integrated systems view for the enterprise is emerging as analysts focus on process-centric models and away from produ ct- and information-centric models. Evidence is the REPAC model from AMR, shown in Figure 4. Recognizing the shortcomings of the functions intense MES and SCOR models, AMR developed a model that is focused on the business processes while supporting component assembly. Comparing that process-centric model with the information-centric model, common elements emerge.The main theme in REPAC COORDINATE is the need to schedule detailed activities from PLAN, utilizing feedbacks from EXECUTE and ANALYZE. These are the same themes addressed by the Lawson-Moore model. In both models, the key element is the ability to manage resources at the individual operations to achieve the goals set by the plan. This level of resource management is achieved by dynamic capacitated scheduling, supported by the real-time data from the environment and comparisons to the desired state established by the plan. Figure 4: AMR REPAC Model FCS: THE KEY TO OPERATIONS MANAGEMENTWhether OM is approached from a process- or information-centric model, finite capacity scheduling drives how resources are deployed to perform the tasks required to achieve the goals of the plan. The sequence of operations, the materials and labor required for operations, and the output of the operations all require supporting resources to act in sync with the business of implementing the plan. Finite capacity scheduling with the ability to account for multiple resource constraints and complex scheduling goals will be scalable to schedule both the lowest level of operation and the supporting resources.Planning is at best an approximation of the resource needs because planning cannot develop a precise quantification of labor, material, or time to meet the goals. Execution cannot begin until the set of actions, well matched to the available resources, is developed to load the operations and develop a timeline for the actions. Execution cannot continue unless the scheduling component can receive the feedback from the resourc es and develop alternative sets of actions that will best meet the goals of the plan.Only true finite capacity scheduling, design for real-time use, can integrate the planning and execution together to meet the enterprise objectives. CONCLUSION For manufacturing OM to achieve the goals of efficiency and agility, all aspect of planning, execution, and control are necessary to create an effective system. The bridge from the plan to the actions of the organization is dynamic resource management. For an organization with any degree of complexity, procedures need to be in place to establish the general guidelines of operations. In this imperfect world, the plan and procedures must be flexible enough to adapt.The control side provides data and accepts corrective action, but a dynamic element must exist in the OM system that allows for accepting a situation assessment and rapid response to degrading performance. The planning side requires feedback from the OM layer to create future plans. The baseline provided by planning drives the selection of enterprise operations, but the synchronization of these operations, and the alternative actions needed when the exceptions arise, comes from the power of true finite capacity scheduling. FCS is the means by which OM for manufacturing execution becomes a reality.

The Demise of 5th Grade Narrative Essay Samples

The Demise of 5th Grade Narrative Essay Samples Explanatory writing is normally used when a particular analysis is conducted. Reading though samples will lower your time later on, since you will begin writing your essay with clear understanding how to compose your own paper. Creating an outline is critical because it eases the writing process. Practice shows it to compose an essay, it's essential to have understanding of the way to structure your thoughts and samples can aid you with that. Prompts are precisely what you need if you would like to boost your writing skills. Students have a challenging time in writing if they don't have a draft or outline to follow. 5th Grade Narrative Essay Samples Options The majority of the moment, expository essays are presented by offering a selection of topics and approaches to bring up the idea. Don't introduce new information as it would result in a new discussion. Select a topic you are conversant with for you in order to talk about your very own unforgettable life experience describing in details. If you wish to simplify the procedure, you can try activities like listing, clustering, freewriting, and questioning. The 5th Grade Narrative Essay Samples Game In a nutshell, usage of writing has ever been part of our lives, and it'll continue being like that. First grade narrative writing prompts will be of the excellent use as kids usually discover that it's tricky to choose the topic. Explain why you especially delight in a specific teacher. Just open our English essay example and discover out what's written in an essay and the way that it is written. An essay needs to be clear and unbiased. It is most expedient to get started writing essays when you have read a sample of the very same sort of essay. The exact first step in writing an interesting expository essay is to select a fantastic topic. Expository essays follow the very same rules since most essays. The absolute most important feature to keep in mind when writing an expository essay is that you ought ton't write about your personal opinions. There are lots of expository essay topics to pick from. They may be selected by a student as inquiry. Essay writing is normally practiced is schools. Writing a college essay can arrive in various forms and styles based on your taste. Starting off with a substantial occurrence, discovery, or study will provide you with more points in factual research too. Naturally, this issue of an essay is distinguished in line with the students' age. The Little-Known Secrets to 5th Grade Narrative Essay Samples Cause and effect essays are written to supply an explanation of the way in which an action causes a result. Bear in mind, though you might not be crafting the upcoming great novel, you making an effort to leave an enduring impression on the folks evaluating your essay. Inside my opinion, life may exist on other planets, but we're not likely to find it rather soon. There are a fantastic number of theories concerning extraterrestrial life. 5th Grade Narrative Essay Samples - Dead or Alive? The simplest approach to set the kind of an essay is to realize the writer's point of view. Look closely at your language as it ought to be eerror-free Imagine your essay is a precious stone and create all its faces shine using an easily readable and authentic language. A significant part the narrative essay is that the writer experienced the events described. To put it simply, an expository essay explores all angles of a specific topic in a bid to teach the audience something they may not know. There are several methods about how to compose an expository essay. If you don't understand what length to pick for your essay, have a look at the term limit of our expository essay examples for college. As stated by the context, the amount of your essay can fluctuate. To compose an impressive short essay, especially during an examination, you have to be in a position to hit the question and offer a straightforward answer while at the identical time observing the proper structure of an essay. Below is a good example of how it is possible to create a crystal clear and precise outline of an expository essay example. An outline allows you to have a clear expository essay structure. Then the next step is going to be to find out more about the expository essay structure. If your essay looks choppy, correct mistakes with the assistance of transition words and phrases. Make certain you own a thesis statement and topic sentences for every single paragraph. The introductory paragraph will include a thesis statement and the theme needs to be grounded. Introduction essay paragraphs are central in any bit of writing for the reason they give readers advance details about the content and the function of the material.

How to Write a Logistics Essay Simple Guide for Dummies

If you’re assigned to cope with the logistics essay, no need to panic! The topic is not the easiest one possible, but once you make use of the tips on how to write a logistics essay, you will be able to get the  assignment done on your own. First thing that you should keep in mind is that logistics is about the process by which operation or activity is backed up through the consistent and timely provision of various resources required to achieve the desired success. Make sure to state that logistics is usually applied in business, military operations and a lot of other endeavors that need a non-stop supply and rapid movement of component services. Essay Writing: Help Yourself with a Hooking Beginning! The best way to start your project is to point out basic parameters you will discuss within your essay topic. For instance, in case you decide to concentrate your essay on military logistics, you may build your thesis paper on the importance of food, ammunition and water timely supply for the troops. Make sure to consult various information sources, such as â€Å"Moving Mountains: Lessons in Leadership and Logistics from the Gulf War† the book completed by Gus Pagonis, who was the United States Army general specialized in logistics. The author described all possible challenges he and his crew have dealt with while facilitating the regular support for of more than a half-a-million troops in the Middle East. It is recommended to present Gus Pagonis as the brightest example in the area of logistics. Make sure to refer to the words of this talented person, in particular, when Gus Pagonis compared the process of running logistics in the Middle East to transporting Alaska populatio n to the other part of the globe together with their belongings. This will prove the importance of the logistics. Logistics Essay Based on a Survey In case you plan to write about the business logistics, it is recommended to stick to the same support principles. It is well-known that while an average business does not need large efforts required to back up war, logistics still has its place. Make certain to get professional essay writing help from your mom’s or dad’s company. Approach employees with the surveys to find out how the logistics is worked out within the company and how successfully it is applied within the average business environment. What kind of innovations does it bring? How important is it in the corporate world of this or that company? What kind of a link does it have to the â€Å"civilian† world? But before you proceed to the research or the writing process, make sure to define precisely what logistics component you’re required to investigate. From this point, you will be able to take correct direction in your research.